Printable Quick Reference List

William Graves, Associate Dean
, (515) 231-6954 or 294-2682

• Admissions administration and oversight
• Budget and fiscal oversight
• Administration and oversight of Interdepartmental Programs
• Oversight of data reports for the Graduate College
• Interdisciplinary Graduate Studies (IGS) administration
• Liaison to Graduate Council and Graduate Curriculum and Catalog Committee
• Management of Graduate College office and staff
• Memos and special exceptions review for Graduate College

Craig Ogilvie, Assistant Dean
, 294-5990

• Manage GMAP program (funding, recruiting, student support, and assessment)
• Manage Graduate College recruiting of graduate students from under-represented groups
• Develop external funding for initiatives related to broadening participation in graduate programs
• Partner with colleges, departments, and programs on recruitment and retention activities
• Provide data and letters to support faculty developing proposals

Elena Cotos, International TA Coordinator
, 294-1958

• OPI and TEACH tests – administration, policies, rating, score reporting
• English oral communication courses for ITAs (English/University Studies 180 A, B/C, D)
• TOEFL iBT online speech sample service administration
• The Research Writing Tutor (RWT) project development and administration

Lisa Elm, Clerk III
, 294-4532

• Monitors academic probation
• Data entry for all monitored records
• Preliminary oral examination approval
• Graduate faculty membership clerical support

Ann Guddall, Program Coordinator
, 294-7811

• Manage Graduate College expenditures and other financial administrative functions
• Assist students and Departmental staff with questions/issues pertaining to appointments, scholarships, benefits and financial resources
• Grant Coordinator for grants administered by Graduate College
• Coordinator of NSF Fellowship program
• Liaison for Departmental staff and students for matters pertaining to EPAs, tuition, and classification

Thelma Harding, Assistant to the Dean and Director of McNair Program
, 294-2868

• Provides assistance to and advise the assistant dean of the Graduate College regarding recruitment, admission, mentoring, and retention of under-represented graduate students and related budget matters
• Leads and manages the federally funded Ronald E. McNair Post Baccalaureate Achievement Program as the project director
• Admissions: approval of non-degree seeking applicants and exceptions to standard admission

Shelley Lott, Student Services Specialist
, 294-1277

• Directs all classification activities including Access Plus registration, student scheduling, maintenance of student records, including implementation and enforcement of all university and college regulations
• Responsibility to grant final approval for all electronic payroll actions for all graduate assistants and postdoctoral positions
• Provides classification and tuition assistance either in person, phone or email to students, department staff, major professors and chairs
• Adviser for all undeclared graduate students (approximately 400 per term)
• Monitors classification, resolves conflicts and discrepancies involving student records and tuition
• Serve as Graduate College representative to Graduate Professional Student Senate, Registration and Classification, Student Health Insurance Committee, Electronic Payroll Forms Committee, Critical Incidents Response Team, and Graduate College Management Group

Joyce Meier, Record Analyst
, 294-1565

• Examine programs of study (POS) for all graduate students, checking for accuracy of information and adherence to all policies and regulations specified by the Graduate College
• Examine and approve committee appointments for all graduate students checking for accuracy of information and adherence to all guidelines specified by the Graduate College
• Read and analyze all memos regarding graduate students and forward to appropriate individuals for approval
• Update the graduate major system

Jacqueline Pryor, Post Doctoral Associate, McNair Program
, 294-5020

• Coordinate the GMAP symposium (convene student planning committee, act as a liaison between the committee and web developer for on-line registration and site updating; reserve space for day-long event)
• Point of contact for general program information
• Coordinate recruitment, application and admission of new students
• Coordinate annual planning of McNair courses—UST 301, 302, 401, 402
• Monitor academic progress of students
• Travel with students to three scheduled national conferences as staff supervisor
• Produce bi-annual McNair newsletter
• Administer graduate application fee waiver letters for approximately 15 students annually
• Administer beginning assessment of students and assist with follow-up assessment activities

Stacey Rogers, Student Services Specialist
, 294-4531

• Coordinate all applications for graduation for each term, determine eligibility of students to remain on the graduation list
• Track progress of graduate students and let them know what requirements are still outstanding, provide graduation information to programs
• Communicate verbally and by e-mail with faculty and students regarding academic requirements
• Approve, deny or request information for Final Oral Examinations and Coursework Only Checklists
• Determine registration requirements for graduating graduate students
• Check and approve final grades for students who are graduating
• Coordinate the final graduation list with the Registrar based on final grade eligibility of graduate students
• Give final approval and sign the Graduate Student Approval Slip for graduating students that have met all requirements
• Review proposals for handbook and catalogs and comment on changes
• Set up deadlines for academic terms for graduation requirements and downloads
• Create and update graduation flyers and deadlines for the academic calendar
• Create and review changes to new forms and old forms with requirement changes

Karl Schindel, Information Technology/Data Analyst
, 294-1674

• Manage Graduate College data
• Produces data reports for the Graduate College
• Manage entire web presence (websites and portal)
• Reviews and purchases all technology for the Graduate College
• Assists with thesis and dissertation review and approval
• Provides tech support for thesis issues
• IT liaison between Graduate College and all other technology groups

Charlene Shaw, Clerk III
, 294-4531

• Admissions: first point of contact all processing of new, file maintenance, i.e. releasing & preparing lektriever files each term
• Lead Receptionist: first to answer main Grad College phone lines, first to answer and/or direct all questions, complaints, etc
• First backup to Secretary II: cover most aspects of Linda’s desk during absences, i.e.; IGS, graduation, experimental forms, calendar scheduling, plan meetings, etc
• Support Assistant Dean & Assistant to Graduate Dean for Recruitment, help with recruitment and maintain GMAP & McNair files
• Distribution lists: devise and maintain all office distribution lists, i.e., DOGE’s, GradSupport, Graduate Admissions group, etc
• Incoming and outgoing mail
• Key coordinator
• Standing orders
• Forms/printing, order & distribute all forms for office, business cards, etc.
• Graduate Admissions Group: participate, provide input, and give support at monthly meetings

Anthony Stevens, Research Assistant, McNair Program
, 294-5020

• Coordinator of the academic research component and assessment of the McNair program

Judy Strand, Assistant to the Associate Dean
, 294-5285

• Assist with committee administration (Graduate Council and Graduate Curriculum Committee)
• Assist with administration and oversight of interdepartmental programs
• Special award/fellowship management (Karas, Margaret Ellen White, Miller Fellowships, Research and Teaching Excellence awards, MAGS, and the Zaffarano Prize)
• Manage the submission process for theses and dissertations: final review, answering questions, embargoes/holds, web information, and NSF-sponsored Survey of Earned Doctorates
• Present thesis seminars to students and staff to outline the procedures and requirements for ISU theses/dissertation process
• Calendar information for Associate Dean, William Graves

Linda Thorson, Secretary II
, 294-1170

• Oversees non-native English requirement reporting
• Processes experimental course announcements
• Support for the Thesis Office – reviewing forms and theses when they are submitted, recording dates of submission, answering questions
• Primary support for the Interdisciplinary Graduate Studies (IGS) program
• Coordinates commencement for the Graduate College
• Monitors purchasing and travel for staff
• Monitor payroll
• Co-receptionist duties
• Back-up to Clerk III in admission processes